Schedcraft

Free Work Schedule Maker

Build your team's weekly schedule in minutes — add employees, assign shifts, then print or share.

 
Employee
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Hours
Alice
Morning
08:00–16:00
Morning
08:00–16:00
Morning
08:00–16:00
Morning
08:00–16:00
Morning
08:00–16:00
+
+
40h
Bob
Morning
08:00–16:00
+
Afternoon
14:00–22:00
+
Morning
08:00–16:00
+
+
24h
Carol
+
Afternoon
14:00–22:00
+
Morning
08:00–16:00
+
+
+
16h
Daily Total
16h
2 active
16h
2 active
16h
2 active
16h
2 active
16h
2 active
0h
0 active
0h
0 active

This schedule is a visual planning tool. Compliance with applicable labor laws (FLSA, EU Directive 2003/88/EC) is the sole responsibility of the user.

How to build a weekly work schedule

A clear work schedule keeps everyone on the same page and prevents last-minute confusion. This free tool lets you map out your entire team's week in one place: add employees by clicking "+ Add Employee," then click any cell in the grid to assign a shift. You can rename each employee directly in the table.

Once the grid is filled in, hit "Export PDF" to get a print-ready file you can post in the break room or email to staff. The schedule saves automatically in your browser, so you can come back and edit it any time without losing your work.

Tip: use the "Morning" preset for standard 8–16 shifts and "Custom" whenever you need non-standard hours. The colour coding makes overlapping shifts immediately obvious at a glance.

Frequently asked questions

Is this work schedule maker really free?

Yes — the tool is completely free. No sign-up is required to create, edit or export a schedule. Optional cloud saving is available with a free account.

How many employees can I add?

There is no hard limit. You can add as many employees as you need. For very large teams, scrolling horizontally is supported so every row stays visible.

Can I print the schedule?

Yes. Click "Export PDF" in the toolbar to generate a clean, print-optimised PDF of your schedule. All branding and navigation elements are hidden in the output.

Does my data get stored on a server?

By default, your schedule data is stored only in your browser's localStorage. Nothing is uploaded unless you explicitly save to your account.

How to Build a Weekly Work Schedule Online

A clear weekly work schedule keeps your team aligned, prevents understaffing and removes the back-and-forth of last-minute changes. Schedcraft’s free work schedule maker lets you add employees, assign shifts across the week and export a clean PDF — all in your browser, with no sign-up and nothing uploaded to a server.

1. Add your team and define the week

Start by listing every employee who needs to appear on the rota. Group them by role or department so the schedule stays readable at a glance — front desk, kitchen, floor, or whatever fits your business.

Set the week start date so the grid lines up with your pay period and everyone reads the same calendar.

2. Assign shifts and balance the load

Click any cell to assign a shift. As you fill the grid, keep these principles in mind:

3. Share and export

Once the week looks balanced, export to PDF for printing or digital sharing. The layout is optimised for both A4 paper and on-screen reading, so staff can check their shifts anywhere.

Work Schedule Maker — Frequently Asked Questions

Is the work schedule maker really free?

Yes. You can build, edit and export an unlimited number of work schedules for free, with no sign-up required. An optional account only exists to sync schedules across devices.

Does my data leave my browser?

No. Your schedule is stored locally in your browser. Nothing is uploaded to our servers unless you choose to create an account and save it to the cloud.

Can I export the schedule as a PDF?

Yes. Click Export PDF once your schedule is ready, and Schedcraft generates a print-ready grid you can hand out or email to your team.