Schedcraft

Free Employee Schedule Maker

Plan your team's week in minutes — add employees, assign shifts and rotations, track hours, then export a PDF. No sign-up.

 
Employee
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Hours
Alice
Morning
08:00–16:00
Morning
08:00–16:00
Morning
08:00–16:00
Morning
08:00–16:00
Morning
08:00–16:00
+
+
40h
Bob
Afternoon
14:00–22:00
Afternoon
14:00–22:00
Afternoon
14:00–22:00
Afternoon
14:00–22:00
Afternoon
14:00–22:00
+
+
40h
Carol
Morning
08:00–16:00
+
Afternoon
14:00–22:00
+
Morning
08:00–16:00
Morning
08:00–16:00
+
32h
David
+
Afternoon
14:00–22:00
+
Morning
08:00–16:00
+
Afternoon
14:00–22:00
Morning
08:00–16:00
32h
Rest < 11h
Daily Total
24h
3 active
24h
3 active
24h
3 active
24h
3 active
24h
3 active
16h
2 active
8h
1 active

This schedule is a visual planning tool. Compliance with applicable labor laws (FLSA, EU Directive 2003/88/EC) is the sole responsibility of the user.

How to make an employee schedule

An employee schedule maps every worker to their shifts for the week so nobody is double-booked and no slot is left uncovered. Add each team member with "+ Add Employee," then click a cell to drop them into a Morning, Afternoon, Evening or Night shift — or set custom hours for part-timers and split shifts.

The running hours column next to each employee helps you keep everyone within their contracted weekly total and spot who is drifting into overtime. Colour-coded shifts make gaps in coverage and unfair weekend loads obvious at a glance.

When the week balances out, export a print-ready PDF for the break-room wall or share it straight to the team. Everything saves in your browser, so you can reopen and adjust the roster any time without starting over.

Employee Schedule Maker — Frequently asked questions

Is this employee schedule maker free?

Yes — it is completely free with no sign-up. Build, edit and export as many employee schedules as you need; an optional free account only exists to sync across devices.

Can I track each employee's weekly hours?

Yes. Each employee row shows a live hours total as you assign shifts, so you can keep staff within their contracted limits and flag overtime before it happens.

How do I handle rotating shifts across the team?

Assign different shift types (Morning, Afternoon, Night) to each employee and shift them week over week. Copy the previous week as a starting point, then adjust who takes which rotation.

Can employees see their own schedule?

Export the finished schedule to PDF and post or email it, or save it to your account to share a read-only link the whole team can open on any device.

How to Make an Employee Schedule Online

Employee scheduling is the weekly puzzle of matching the right people to the right shifts without over-working anyone or leaving a slot uncovered. Schedcraft’s free employee schedule maker turns that puzzle into a simple grid: add your staff, click to assign shifts, watch each person’s hours add up, and export a clean PDF — no sign-up, and nothing leaves your browser.

1. Add your employees and group them by role

List every employee who needs to appear this week and group them by role or department — front desk, kitchen, floor, warehouse — so the schedule stays readable. Mixing full-time and part-time staff in the same grid is fine; the per-person hours total keeps everyone’s limits visible.

2. Assign shifts and build fair rotations

Click any cell to drop an employee into a Morning, Afternoon, Evening or Night shift, or set custom hours for split shifts. To keep things fair over time, rotate who takes the unpopular slots each week:

If your team runs the same pattern around the clock, the dedicated shift schedule maker and roster maker apply the same editor to rotating-shift and staff-rota workflows.

3. Track hours and keep coverage tight

As you fill the grid, each employee’s weekly hours update live so you can catch anyone drifting into overtime before the schedule is published. Scan every day column to confirm no shift band is left short — the colour coding makes a thin Saturday or an empty evening jump out immediately.

4. Publish and share

Once the week is balanced, export to PDF for the break-room wall or email it to staff. The layout prints cleanly on A4 and reads well on a phone, so employees can check their shifts anywhere. Everything saves in your browser, so you can reopen and adjust next week without starting over. For a single-manager rota, the general work schedule maker works the same way.

Employee Scheduling — Frequently Asked Questions

How far in advance should I publish an employee schedule?

Publishing at least one to two weeks ahead lets staff plan their lives and cuts down on last-minute swaps. Some US states (California, Oregon, New York City) have predictive scheduling laws that require up to 14 days’ notice, so check the rules that apply to your industry and location.

What is the best way to schedule employees fairly?

Rotate the least popular shifts — nights, weekends, early openings — evenly across the team rather than always assigning them to the same people. The colour-coded grid and per-employee hours total make imbalances easy to spot and correct before you publish.

Can I build rotating shifts for my employees?

Yes. Assign different shift types to each employee and shift the pattern week over week, or copy the previous week forward as a starting point and adjust. For a fully rotating operation, the shift schedule maker uses the same grid with rotation-focused presets.