Schedcraft

Free Event Schedule Maker

Plan conferences, workshops, and events with an interactive timeline. Organise sessions by track, add speakers and rooms.

Main Stage

09:00
→ 10:00
1h
Opening Keynote
Dr. A. ChenHall 1
12:00
→ 13:00
1h
Lunch & Networking
Atrium
16:00
→ 17:00
1h
Closing Panel
All speakersHall 1

Track A

10:30
→ 11:30
1h
AI in Product Design
M. RiveraRoom A1
13:30
→ 14:30
1h
Building Scalable APIs
J. NakamuraRoom A2

Track B

10:30
→ 11:30
1h
Cloud-Native Patterns
S. OkonkwoRoom B1

How to Build a Conference Schedule with This Tool

Organising a multi-track conference, symposium, or corporate event means juggling dozens of sessions, speakers, and rooms simultaneously. This free event schedule maker gives you a drag-and-drop-style planner where every session lives on an interactive timeline, grouped by track. Whether you are coordinating a single-room workshop or a three-day event with parallel breakout sessions, you can model the full agenda in minutes.

Start by naming your tracks — think of them as parallel streams or stages running at the same time. Add sessions to each track with a title, speaker, room, and start/end times. The tool automatically sorts sessions chronologically within each track so you can spot gaps or overlaps at a glance. Assign a distinct colour to each session to make the agenda visually scannable for your team and attendees.

Pro tip: use the "Export PDF" button to produce a print-ready version of your schedule for on-site handouts or to share with co-organisers. Your data is saved automatically in your browser, so you can close and return to continue editing at any time — no account required for basic use.

Frequently Asked Questions

Can I create multiple tracks for parallel sessions?

Yes. Use the Tracks panel in the left sidebar to add as many tracks as you need. Each track represents a parallel stream, stage, or room. Sessions are grouped and sorted by track on the timeline.

How do I export the schedule for printing or sharing?

Click "Export PDF" in the top toolbar. The tool generates a print-optimised PDF of your full agenda, including all tracks and sessions, ready for on-site distribution or email.

Is my schedule saved automatically?

Yes — your schedule is saved automatically in your browser's local storage as you make changes. You can close the page and return later without losing your work. To back it up to your account and access it across devices, click "Save" and sign in.

Can I colour-code sessions by type or speaker?

Yes. When adding or editing a session you can pick from ten distinct colours. A popular convention is to assign one colour per topic area (e.g. blue for keynotes, orange for workshops) so attendees can navigate the agenda visually.

How to Create an Event Schedule Online

A well-built agenda is what makes a conference or workshop feel effortless to attendees. Schedcraft’s free event schedule maker lets you lay out sessions across times and tracks, avoid clashes and export a polished PDF programme — all in your browser, with no sign-up and nothing uploaded to a server.

1. Set your time slots and tracks

Structure the day before you slot in any content:

2. Place sessions and avoid clashes

A great programme respects both speakers and attendees:

  1. Build in changeover time between sessions so rooms can reset and people can move.
  2. Avoid scheduling two crowd favourites in the same slot on different tracks, which forces an unfair choice.
  3. Confirm no speaker is double-booked across tracks at the same time.

3. Publish the programme

Once the agenda flows, export to PDF for the printed programme, signage or the event website. A clear at-a-glance grid helps attendees plan their day and find the rooms they need.

Event Schedule Maker — Frequently Asked Questions

How do I schedule a multi-track conference?

Create a column for each parallel track and lay your time slots down the side, then place sessions into the grid while keeping shared blocks like the opening keynote and lunch on every track. Avoid putting two popular sessions opposite each other so attendees are not forced into an unfair choice.

How do I avoid double-booking speakers across tracks?

Lay out all tracks side by side on one grid and scan each time slot to confirm no speaker appears in two rooms at once. Building in changeover time between sessions also gives speakers and attendees room to move between tracks.

Is the event schedule maker free?

Yes, it is free with no sign-up. You build the agenda in your browser, your data stays on your device, and you can export it to PDF for the printed programme or the event website.